Frequently Asked Questions

If you have questions not answered below, reach out to our friendly team at wcet@executivevents.com for assistance.

General Questions

When should I arrive for the meeting?

Attending SAN?

Arrive Sunday PM, October 19

SAN is October 20

Signed up for a WCET precon?

Arrive Monday PM, October 20

WCET is October 21-23

Attending ASWE?

Arrive Wed. PM, October 22

ASWE is October 23-24

Where do I go when I arrive?

The conference is at the Hilton Denver City Center, and the meeting rooms are located on Lower Level 1 and Lower Level 2. Registration will be open at the following times:

SAN Registration

Where: Penrose Foyer, Lower Level 1

  • October 20, 8:00 AM - 11:00 AM

WCET 2025 Registration

Where: Lower Level 2

  • October 21, 8:00 AM - 5:30 PM
  • October 22, 7:30 AM - 5:00 PM
  • October 23, 7:30 AM - 11:30 AM

ASWE Rise Registration

Where: Penrose Foyer, Lower Level 1

  • October 23, 12:00 PM - 5:30 PM

If you arrive early, you can pick up your badge at WCET registration.

Can I attend virtually?

There is not a virtual or hybrid option for SAN, WCET, or ASWE. Our goal is to provide an engaging and high-quality experience for all attendees, and we’ve found that the in-person format best supports these conferences. If you’re unable to join us in person, we invite you to explore our website for virtual opportunities offered throughout the year.

What is ASWE Rise, and how does it relate to WCET?

ASWE, the Annual Summit for Women in eLearning, is held in conjunction with WCET’s in-person annual conference. It alternates each year between a full Summit (in odd years) and a networking reception and open house (in even years). ASWE Rise is the theme for this year’s Summit, highlighting growth, leadership, and empowerment for women in digital learning. It will begin on October 23 at 12:30, following the WCET closing session.

Who should attend?

Everyone interested in the intersection of policy, practice, and advocacy in digital learning is welcome—whether you're a newcomer, a long-time colleague, a member, or not. See below for the specific audience for each meeting. 

Please note that some sessions may be reserved for WCET or SAN members. 

SAN Coordinator Meeting

The coordinator of your institution's SAN membership or other compliance professionals. This meeting is reserved for SAN members.

WCET 2025

Higher education professionals and practitioners seeking to explore emerging trends in digital learning, share valuable insights, and engage in timely discussions on policy and practice.

ASWE Rise

Professionals from K-12, higher education, corporations, and other areas of digital learning who seek to elevate leadership, innovation, and collaboration among women in the field.

What is the dress code?

Business casual is recommended for the conference. The average high for October in Denver is 66 and the average low is 33. Temperatures tend to fluctuate in Colorado, so we recommend checking the forecast right before you leave.

What is the cancellation policy?

Registered attendees may submit a substitution or cancellation/refund request to wcet@executivevents.com by September 22, 2025.

  • Substitutions must be from the same institution/organization will incur a $75 processing fee. 
  • Cancellations must be submitted by the original attendee and will incur a 20% processing fee. 

No meeting registration refunds will be granted after September 22, 2025.

Cancellations for add-on activities may be made through October 14, 2025, and will have a 20% processing fee.

Travel Questions

Is there a group hotel and room rate?

Our group hotel is the Hilton Denver City Center, located in the heart of downtown Denver at 1701 California Street, Denver, CO 80202. The WCET rate is $249/night plus applicable taxes and fees. The group rate expired on October 3, 2025.

Which airport and ground transportation should I use?

Denver International Airport (DIA) is approximately 25 miles from the Hilton. The hotel does not provide shuttle service. Pricing information is current as of April 2025:

  • Lyft or Uber: ~$50, depending on surge pricing.
  • Taxi: ~$70
  • Denver Light Rail from DIA to Union Station: $10.50 one-way (approx. 40 minutes into Denver). Union Station is 0.7 miles from the Hilton.

Where can I park?

Parking in downtown Denver can be challenging. The Hilton offers valet parking for $64 per day (overnight rate). If you prefer to self-park, other garages are available nearby. 

What is there to do in Denver?

Check out the Visit Denver website for an extensive list of attractions, activities, and events in Denver. Many of them are within walking distance of the Hilton!