Sponsorship Opportunities

Deadline for Sponsorships/Cancellations: September 1, 2026

Information for Sponsors

Booth Attendee Registration

  • Sponsor booth attendees MUST register by September 15. 
    • After completing the attendee personal information section,  select "Sponsor" as your registration type. 
    • Select the "Sponsor Tickets Included with Sponsorship" for your complimentary attendees (2 per sponsor).
    • Select the applicable non-member ticket to register additional attendees. 
  • All sponsors must reserve their own lodging.  Book early!  The room blocks usually sell out.  

Conference App

  • Check your email for a message from ksmith@arkansascc.org referencing the "ACC Conference Sponsor Next Steps.” 
    • Please login and complete your company profile.   Instructions are included HERE.  
    • PLEASE COMPLETE YOUR EXHIBITOR PROFILE BY OCTOBER 1.
    • You must register your attendees through the registration website; then, you will be able to add your attendees as booth staff. 
    • Please mark tasks as complete in the Exhibitor Portal. 
  • The conference app will go live October 1.  You will only be able to access the app details from the Exhibitor Portal until that time.  On October 1, all attendees (including sponsor attendees) will receive an email with information necessary to access the event in the app. 
  • The conference app will track attendees that access sponsor pages, websites, videos, etc. Sponsors can access lead reports through the Exhibitor Portal.  Sponsors are responsible for in-person lead tracking.  If you are interested in badge scanning, contact Kristen Smith (see below) for information on purchasing a Cvent LeadCapture license. 

Attendee Report

  • ACC will share a preliminary attendee report with sponsors by October 1, 2026.  ACC will share a final attendee report with sponsors by October 19, 2026.

Sponsor Setup, Hours, and Other Details

  • Before you arrive:
    • Each sponsor is entitled to one 8-ft x 30-in table draped and skirted, plus two chairs.  Feel free to bring your own table covering.  The tables are located in high traffic areas and are not separated by pipe and drape, so please plan to restrict your materials to your table space.   
    • If you require electricity at your table, you must complete the form linked HERE and send it to mthompson@hotsprings.org by Friday, October 2.  Last minute and on-site requests will be subject to higher rates and availability. 
    • If you are shipping materials, please address them with the details below and ensure they arrive no earlier than Thursday, October 8.  The convention center will NOT accept deliveries prior to that date: 
      • Hot Springs Convention Center & Bank OZK Arena 
      • Attn: Micaelah Thompson re: ACC Conference
      • 134 Convention Blvd 
      • Hot Springs, AR 71901 
    • Sponsors are invited to provide goodie-bag stuffers to be distributed at attendee check-in.  This can be an informational piece or gift.  If you elect to include an item in the goodie bags, please have your items shipped to the Hot Springs Convention Center following the instructions above, or delivered by 2 PM on Sunday, October 11.  Please plan for 500 attendees.  
  • Arrival and setup:
    • Arrive Sunday, October 11, from 2-4 PM OR Monday, October 13, from 7-8 AM. I strongly encourage you to arrive on Sunday for the Opening Ceremony & Welcome Reception.  
    • You may temporarily park in the circle drive on Convention Blvd. to unload.  Click HERE and scroll down for a map of the Convention Center. 
    • Presidential, Presenting, and Plaza Exhibiting Sponsors, look for your assigned table in Plaza Lobby.  Concourse Exhibiting Sponsors, look for your table in the 100 or 200 Concourse. A map of sponsor table locations will be posted here by October 1. 
    • Your name badges and sponsor materials will be at your table - there is no need to go to the registration desk.
  • Conference Schedule:
    • Sponsor Booth Hours:
      • Sunday, October 11, 4 - 7 PM
      • Monday, October 12, from 8 AM - 5 PM
      • Tuesday, October 13, from 8 AM - 12 PM (optional)
    • Click on the Agenda Tab for the full conference schedule.  Booth staff are invited to all events and meals except the ACCLI Graduation and Networking Dinner on Monday.
    • On Sunday, October 11, and Monday, October 12, there will be receptions designed to provide opportunities for sponsor interaction (in addition to breaks throughout the day).  Sponsors will be given tickets to pass out to attendees who visit their table.  Attendees can use these tickets to enter a drawing for prizes. Prizes will be awarded at the Networking Reception on Monday, October 12.
  • Departure:
    • All tables must be cleared and items removed from the conference facility by 1 PM on Tuesday, October 13. 
    • If you are shipping materials out, you are responsible for repacking, attaching a return label, and scheduling a same day pickup from the carrier of your choice.  Take your materials to the administrative office at the end of the 200 Concourse.  
  • Miscellaneous Info
    • Sponsors will have free access to the conference facility guest WIFI.  The password is spacity2026.

Cancellations

  • The deadline to cancel your sponsorship and receive a refund is September 1. 

Questions