EXHIBITOR INFORMATION

THE EXHIBITOR  REGISTRATION IS NOW FULL - PLEASE JOIN THE WAITLIST FOR 2026

The Association, its Board of Directors, and Administrators are excited to welcome you back to our annual in-person event, open to all piercing industry professionals, members and non-members alike!

Our Conference includes:

  •  Comprehensive Educational Offerings
  •  A Dynamic Expo Floor
  •  Special Events and Activities


Make your hotel reservation, save the date, and soon we will see you at Planet Hollywood, in Las Vegas for the 2025 Conference and Exposition!

If this is your first time Exhibiting at APP, please read the Exhibitors' Manual.

WHAT IS NEW IN 2026!!!

Our opening party is back to the all-newly renovated Flamingo Go pool!  

So many new fresh cabanas are available! 

Tiered ticket pricing, even cheaper than before! 

Our closing event is now two events! 

Our APP Awards & Acknowledgements will take place early in the evening. 

Our Closing Party will continue to be the high energy dance party it’s been! 

See the Events page for details! 

Top, 2nd, and 3rd Tier Sponsors now have the "right of first refusal" for booth location.  

See Exhibitor Policies for details. 

Updated Sponsor Benefits! Silent Auction Contributions now allowed in $500 amounts, with some limitations

Exhibitors are now allowed to purchase additional worker badges. 

EXHIBITOR & BOOTH REGISTRATION

REGISTRATION

Advanced registration will open at least a week before all Exhibitors can register. Advanced registration is available for any Exhibitor who registered and attended in 2025. 

Registration is available online only. 

Registration to Exhibitors will close on April 24, 2026 midnight PST. After this date/time no additional Exhibitors will be added. 

Last year registration filled in February! If you want to attend the show, do not hesitate to register, but be aware of the cancellation policies!

  • The primary contact person should do the Exhibitor Registration. The APP will assume that the registered party will be in attendance, unless otherwise advised. 
  • If the Exhibitor representative or any booth worker wishes to purchase on the Expo Floor as a buyer - they will need to buy an “Add-On Expo Pass.” 
  • All registered exhibitors will be invited to the Exhibitor Management portal in late March/early April. 
    • Exhibitors can assign employees to also be able to work in the portal. 
    • Exhibitors can update their profile for the Event app and register/manage their booth workers (or provide them a link to register themselves). 
    • Booth Workers who also plan on attending the Conference as Attendees will need to register twice - once as a booth worker and once as an Attendee. 
    • There will be a special designation for workers / contractors who will be JUST doing set up or breakdown. These workers will need to register. 
    • Exhibitors will be assigned tasks/deadlines and receive notifications to prepare for Conference

 

 

 

BOOTH DETAILS

Expo booth spaces are 10’ x 10’. Each booth includes one 8ft table, and two chairs. Each booth will be separated by sidewall drapes 3ft high and back wall drape 8ft high. Basic Id signs are provided. 

Additional furniture – electrical – data/wifi are NOT included in the booth price.

Any additional furniture, cases, chairs, services, decor, and accessories will need to be shipped or brought by the Exhibitor and delivered to the Exhibitor Service Company's warehouse; or ordered from Exhibitor Services. Electrical, phone and/or data lines will be obtained through the host hotel or its service providers, information for these services however will be in the Exhibitor Services materials. 

 

 

BOOTH WORKER BADGES

Registration for all workers will be done through the Exhibitor Management Portal.  The Portal will launch soon after booth location assignments happen in late March. 

  • Exhibitors will get (3) badges for booth workers per booth. The Exhibitor rep themselves is not counted toward this number. 
  • NEW! Exhibitors are able to purchase additional badges (limit 5) for $100 each. 
  • NEW! Tier level sponsors can have up to 10 additional worker badges free of charge. 
  • Booth Workers who also plan on being attendees will need to register as both.  This will require that they use two different email addresses. 
  • Exhibitors can register/manage their booth workers (or provide them a link to register themselves). 
  • Exhibitors will need to register any personnel doing set up or break down; including independent contractors if they will be on the floor. 
  • Temporary Worker Badges will have no limits for  set up / breakdown only.  These badges are only good for Monday / Tuesday morning set up and Friday afternoon break down. 

EXHIBITOR FEES FOR 2026

Booth Fees

Each 10 x 10 Booth Space is $900

The number of booths you are allowed to get is now tied to Sponsorship: 

  • No sponsorship requirement for 1-2 booths
  • 4th Tier ($5000)  or higher for 3 booths
  • 3rd Tier ($10000) or higher for 4 booths
  • 2nd Tier ($25,000) or higher for 5-6 booths
  • More than 6 booths requires 2nd Tier or higher sponsorship and must vend from a private room (not on the Expo Floor). 

Author's Table - $150

  • Location at the discretion of the APP
  • May or may not be on the Expo Floor

Buyer’s pass for Expo: $100

Required for any Exhibitor/Booth Worker who wants to make purchases on the floor. 

Worker Badges:

  • Exhibitors get a free badge for the registered exhibitor
  • 3 free badges per booth space for workers 
  • Any worker badge above that is $100 (limit 5) 

Lead Retrieval:

  • Lead Retrieval will be available to Exhibitors who wish to purchase licenses. 
  • What is Lead Retrieval?
    • Purchase license (one per device used)
    • Download app for scanning/retrieval onsite of customer information
    • Establish any questions/qualifiers you want through the Exhibitor Portal.
    • During or post Conference retrieve information through the Exhibitor Portal in report format. 

NEW EXHIBITORS

SECURITY

The APP hires security to guard the Exhibit Hall after the floor has closed. The APP will hire additional security guards for the showrooms. 

Once the hall closes no one is allowed back in. Exhibitors are responsible for making sure all necessary belongings are taken with them when the hall closes for the night.

EXHIBITORS HAVE THEIR OWN POLICIES.

PLEASE CLICK THE BUTTON BELOW TO REVIEW THEM

Exhibitors will also agree to overall Conference Policies and Participant Conduct during registration.

EXHIBITOR CALENDAR

All dates subject to change until such time that registration opens.

 PRE-CONFERENCE SCHEDULE

JANUARY

 Conference Information Website launches

Early February

Advanced Exhibitor Registration opens for 2025 Exhibitors

 

February 18

Deadline for contributions to the Legacy Scholarship program

Late February

 ALL Exhibitor Registration opens

 ALL Attendee Registration opens

March 24

Deadline for booth location requests

Deadline to receive booth location benefit tied to sponsorship

Week of March 24

Expo Floor Layout - Booths assigned to all Exhibitors who have registered. Any Exhibitor registering after this date, will only have the remaining booths to choose from.

Exhibitor Portal Launch as soon as booth assignments are confirmed. 

 

April 1 midnight

Deadline to get a 50% refund if canceling.

April 7

Silent Auction commitment deadline

All sponsorships must be cash after this date

April 9

Silent Auction prize information deadline (details on contributions).

April 20 

Deadline for images; links; video link; push notification text (Sponsors only)

Deadline for Artwork for Pull Up Banners; Giveaways; Coasters (Sponsors only)

April 20-24

Silent Auction site is available for Board of Directors and Contributors to review

April 24 Midnight PST

Exhibitor registration closes

 

May 1

Silent Auction site launches for review and registration (bidders)

May 7

Deadline to register for Silent Auction as a bidder

May 7 Midnight

Deadline to submit Innovators Award information; no submissions will be allowed after this date

May 13

Silent Auction opens for bidding

May 18

Deadline for Limo Guest list for Top Tier Contributor

May 20

Silent Auction bidding closes

May 25-28

Silent Auction contributors notified of winners.

ONSITE SCHEDULE

 

SUNDAY June 7

6:00 p.m. - 9:00 p.m. Badge Pick-Up

 

MONDAY June 8

All day: Badge Pick-Up

8:00 a.m. - 1:00 p.m. Exhibitor Services Set up 

10:00 a.m. Classes Start

11:00 a.m. - 12 noon Exhibitors Meeting

1:00 p.m. - 5:00 p.m. Exhibitor Move in Starts - Exhibitor Services onsite*

5:00 p.m. - 8:00 p.m. Exhibitor Set up – In order to use this set up time you MUST have already moved in all materials

7:45 - Midnight Opening Party 

(Tiered entry – check Events for details)

 *timing dependent on Exhibitor Services Set up

 

TUESDAY June 9

8:00 a.m. - 11:00 a.m. Exhibitor Move in and Final Set up

12:00 p.m. – 1:30 p.m. Expo Floor open to APP Members

1:30 p.m. - 8:00 p.m. Expo Floor open to all eligible participants

 

WEDNESDAY June 10

11:00 a.m. Expo Floor opens to Exhibitors

12:00 - 7:00 p.m. Expo Floor open to all eligible participants

 

THURSDAY June 11

11:00 a.m. Expo Floor opens to Exhibitors

12:00 p.m. - 6:00 p.m. Expo Floor open to all eligible participants

7:30-9:00 p.m. APP Awards & Acknowledgement Ceremony

9:30-11:59 p.m.  Closing Party 

 

FRIDAY June 12

10:00 a.m. - 2:00 p.m. Expo Open to Exhibitors and eligible participants

2:00 p.m. - 6:00 p.m. Breakdown/Move out Expo Floor