Exhibitor Information
The KDEC Program Committee is proud to announce the
The 45th Annual Kansas Division for Early Childhood Conference
Thursday, February 25 - Friday, February 26, 2027
at the DoubleTree by Hilton Hotel Wichita Airport in Wichita, KS.
Conference participants include approximately 300 – 350 early childhood special education teachers and administrators, nurses, social workers, therapists, school psychologists, students, parents, and other individuals interested in the provision of early intervention services.
Additional Exhibitor Details
Exhibitor Selection Notice and Fees
Confirmation information will be sent directly to exhibitors regarding their selection or non-selection on or before January 22, 2027.
- $200.00: Commercial Exhibitor
- $150.00: Non-Profit Exhibitor
Exhibitor Space
Each exhibit unit will consist of:
- one six foot, skirted table
- two chairs
- trash can
- electricity
- up to two lunch tickets on Thursday
Exhibitors/vendors may display their company sign, keeping in mind that hotel policy prohibits displaying signs on hotel walls. Additional tables will only be available for those who become sponsors. If you wish to have additional tables, please reach out to Tamara Wallin.
Exhibitor Set-Up Information
- Exhibitors may move into their assigned space on Wednesday evening February 24th or Thursday morning, February 25th
- Exhibits should be ready to receive conference participants by 7:30 am on Thursday, February 25th
- The exhibit area will be open from 7:30am – 5:45pm on Thursday, February 25th and 7:30am – 12:00pm on Friday, February 26th.
- Tear down and removal of all supplies, materials, and equipment from the facility must be completed by 1:00pm Friday, February 26th.
Optional Items
One complimentary table is included in registration. If you wish to have additional tables, please consider becoming a sponsor before registering as an exhibitor. To become a sponsor for this event please reach out to Tamara Wallin at wallint@ku.edu.
Up to two lunches are included in the exhibitor registration fee, additional lunches are $30/each
Conference Brochure Advertisement
If you are interested in purchasing a space in the conference brochure agenda booklet, please email wallint@ku.edu.
Door Prizes
Door prizes will be awarded throughout the conference, and your contributions would be most welcome. This is an exciting part of the conference and an excellent way to showcase your products. A member of the conference staff will visit your table on the first morning of the conference and you may submit your contributions at that time. Please indicate if you will be donating a door prize during the registration process.
Guest Room Accommodations
A special room rate of $110.00 single/double is available for conference participants. You are responsible for making your own hotel arrangements. Please reference KDEC when making your reservations. The group rate is guaranteed only until Tuesday, February 2 or until the room block is full. Reservations may be made through our registration site, or by calling the reservations department at (316) 945-5272, the toll-free number 1-800-247-4458, or through this link.
Cancellation Policy
Should the KDEC Program Committee cancel the conference for any reason, all fees will be refunded to the exhibitor.
Should there be a cancellation by the exhibitor for any reason prior to January 16, 2027 the exhibitor fee will be refunded less a fifty dollar ($50.00) cancellation fee. Cancellations must be submitted in writing. Faxes will be accepted. Reimbursement payment will be made following the closure of the conference event. Cancellations made by the exhibitor after January 16, 2027 will not be refunded.
Online exhibitor registration closes Friday, January 8, 2027.
Exhibitors who wish to register after this date may do so by emailing Alyssa at alyssa.sampaio@usu.edu. Exhibitors who register after will not have their organization's name listed in the agenda booklet.