Exhibitor and Sponsorship Opportunities
The Virginia Academy of Family Physicians (VAFP) is a constituent chapter of the American Academy of Family Physicians. The VAFP is the largest medical specialty society in the Commonwealth and represents over 3,000 Family Physicians, Family Medicine Residents and Medical Students. The VAFP Annual Meeting & Exposition is held each year and attracts a significant number of family physicians and other healthcare professionals from Virginia and the mid-Atlantic.
This year’s meeting will be held at the Williamsburg Lodge July 16-19 (Exhibit Dates July 17-18).
The physicians gather at this Annual Meeting to obtain required continuing medical education credits, to network with acquaintances and to learn about the latest developments in products and services. Exhibitors provide invaluable services to the members by sharing in the educational and resource information roles at the meeting. The VAFP offers exhibiting organizations various opportunities for sponsorship.
If you have any questions or need assistance, please contact the Exhibit Manager, Coda Fisher at 804-968-5200 or cfisher@vafp.org.
Preliminary Exhibit Hours
Thursday, July 16
Set Up 1:00 p.m. – 5:00 p.m.
Welcome Happy Hour with Meeting Attendees 6:00 p.m. – 7:00 p.m.
Friday, July 17
Exhibit Hall Hours 7:00 a.m. – 1:30 p.m.
Continental Breakfast 7:00 a.m. – 7:50 a.m.
Break 10:30 a.m. – 11:00 a.m.
Lunch 12:30 p.m. – 1:30 p.m.
Saturday, July 18
Exhibit Hall Hours 7:00 a.m. – 10:30 a.m.
Continental Breakfast 7:00 a.m. – 8:00 a.m.
Break 10:00 a.m. – 10:30 a.m.
Breakdown 10:30 a.m. – 12:00 p.m.
Table-top Exhibit Space – $2,500
Exhibitor Benefits
The following are included with your exhibit space:
- Identifying sign
- 6-foot draped table
- Pre-registration of exhibit personnel
- Access to the meeting app
- Exhibit listing in meeting app (including company description, logo, booth personnel and contact information)
- Post conference attendee list (name, practice name and location will be provided electronically)
- Three days of exposure to 150+ family physicians
- Complimentary Welcome Reception, breakfasts, coffee breaks, and lunch for exhibit personnel (up to four representatives)
- Recognition in the Fall edition of The Virginia Family Physician with a distribution of over 3,300 readers
Exhibit & Sponsorship Opportunities
The following options for sponsorship and advertising are available to enhance your visibility at the conference:
Gold Sponsorship
$7,000 - 3 Opportunities
- Digital Promotional Ad in meeting app - Click Here for Sample
- Exhibit breakfast/lunch sponsor (on-site signage and breakfast/lunch recognition in the meeting app)
- Push notification - Click Here For Sample
- Sponsor sign for booth
- Social media story post - Click Here for Sample
- Reach the entire VAFP following by having a story post of your choice (may add tags, links, hashtags)
- After the meeting it will be saved as a permanent story on the VAFP social medium page
- All exhibit benefits as noted above
Silver Sponsorship
$4,500 - 3 Opportunities
- Digital Promotional Ad in meeting app - Click Here for Sample
- Social media story post - Click Here for Sample
- Reach the entire VAFP following by having a story post of your choice (may add tags, links, hashtags)
- After the meeting it will be saved as a permanent story on the VAFP social medium page
- Break sponsor (on-site signage and break recognition in the meeting app)
- Sponsor sign for booth
- All exhibit benefits as noted above
Bronze Sponsorship
$3,000
- Sponsor sign for booth
- Digital Promotional Ad in meeting app - Click Here for Sample
- All exhibit benefits as noted above
Additional Sponsorship & Advertising Opportunities
Recognition of all sponsors will be listed in the Meeting App and in the Fall edition of The Virginia Family Physician magazine.
- Welcome Happy Hour Sponsor - $8,000
- Includes sponsor signage in-person and on the meeting app
- Includes logo branded napkins
- Name badge lanyard - $2,000
- Company name/logo on the attendee name badge lanyards
- Swag Sponsor Pen - $1,500
- Collaboration with VAFP on a pen design
- Pens distributed to all attendees during welcome session
- Branded email recognition in pre meeting welcome email - $1,000
- Banner ad at the bottom of email
- Branded recognition in post meeting email - $1,000
- Banner ad at the bottom of email
- Logo cups for all attendee party - $750
- Push notification - $500
*Disclaimer: The sponsorship opportunities will be on a first come first serve basis based on the number of available opportunities.