55th Annual ARNOVA Conference · Loews Philadelphia Hotel

Poster Presentation Guidelines

Poster presentations provide an opportunity to share research and engage in one-on-one discussion with conference attendees in an interactive format.

Please note: all poster presenters must be registered for the conference in order to present.

Poster Presenters

Poster Session & Reception

The Poster Session takes place during the Thursday evening ARNOVA Reception, a cocktail party with passed appetizers.

Poster SessionThursday, Nov 19

Session details

Location

Millennium Ballroom, Loews Philadelphia Hotel

Setup

4:00 PM – 5:30 PM on Thursday, November 19

Poster Session

6:00 PM – 7:30 PM. Please plan to stay with your poster for the full session. Attendees will have the opportunity to talk with you one on one to learn about your work.

Preparing your poster

Display

Each presenter will be provided with a freestanding poster board measuring 4 feet high by 8 feet wide, along with push pins. Posters may be printed to fill the entire display area or may consist of multiple pieces arranged within the available space. Please do not mount your poster on foam board.

Printing

There is an on-site FedEx Office at the Loews Philadelphia Hotel if you would like to print your poster on arrival.

Shipping

If you are shipping your poster to the hotel in advance, please note that the hotel may charge a fee for shipments. Address packages as follows:

Your Name
Hotel Guest
Loews Philadelphia Hotel
1200 Market Street
Philadelphia, PA 19107

Design tips

Focus on presenting your key findings clearly and concisely.
Use large, readable fonts and high-contrast colors.
Limit the amount of text and use visuals where appropriate.
Organize content using clear headings and sections.

What to bring

Your printed poster and any additional materials you need. Be prepared to give a brief overview of your research and discuss your findings.

Poster awards

Best Poster Award

Posters will be judged by the Best Poster Award Committee, which in 2026 includes representatives from six universities. Dr. Shaun Khurana from the University of Florida serves as chair of the 2026 Poster Awards Committee.

People’s Choice Award

Poster Session attendees will also vote for their favorite poster. The People’s Choice Award will be announced at the Awards Luncheon on Friday, November 20.

Questions?

If you have questions about your poster presentation, our conference team is happy to help.

Email conference@arnova.org