Exhibit at the ORPA Conference - SOLD OUT

Thank you to all our commercial members for showing up and helping us sell out the exhibit hall this year. We couldn't put on this amazing event without your support!

The ORPA Conference Exhibitor Hall is a 2-day showcase designed to connect industry partners directly with hundreds of park and recreation professionals from across Oregon.

With your booth, you get dedicated exhibit hours, built-in traffic from conference programming, and meaningful opportunities for conversation and relationship-building with decision-makers and frontline staff.

Explore the floor map to view booth locations.

SPONSORSHIP OPPORTUNITIES

Missed a booth but still looking for a way to participate? Consider sponsorship!

For those looking for a special opportunity to connect with members, we recommend checking out our Sponsorship Catalog. We still have plenty of sponsorships at every price point, including opportunities to be onsite for face-to-face time with attendees. Our sponsorship provides enriching relationship-building with park and recreation professionals.

EXHIBIT DATES AND HOURS

The ORPA Conference will be held on September 22-24, 2026 in Seaside, OR at the Seaside Civic and Convention Center. The exhibit hall will be open on Tuesday & Wednesday, September 22-23, 2026.

EXHIBITOR MOVE-IN INFORMATION

When an exhibitor arrives:

• In the morning, please stop by the East side of the Nacanicum Room to pick up your exhibitor packet. Your packet will include your name badges, drink tickets, and conference information.
• In the afternoon, exhibitor packets will be available at the registration desk.

Entrances:

• Primary entrance: NE side of the Nacanicum Room. This entrance features an 11' × 11' accordion-style door and should be used whenever possible.
• Secondary entrance: SW side of the Pacific Room. This entrance is narrower and accessed by a standard wheelchair-accessible ramp.

To assist with move-in, the venue will have one pallet jack and six hand carts available. When not in use, please return to the lobby.

Quiet Time: 3:00–5:00 PM

A sound check will take place in the exhibitor hall from 3:00–5:00 PM.

During this time, we ask exhibitors to:

• Use low voices
• Avoid creating loud noises while moving or setting up materials

EXPO VENDOR SUPPORT

This year, ORPA will NOT be utilizing a third-party expo support provider. As such, exhibitors are expected to: 

• Manage the shipping and handling of their own supplies. ORPA will not handle any shipping of materials or notifying the Seaside Civic & Convention Center 
• If shipping items, especially freight, cannot arrive more than 24-hours in advance. The Convention Center MUST be notified of incoming materials in advance.
• Once the Seaside Civic & Convention Center is notified, materials can be shipped to:

Seaside Civic & Convention Center

c/o [Your Name] & ORPA Annual Conference 2026

 415 1st Ave., Seaside, OR 97138

• Arrange all necessary furnishings. ORPA is not responsible for additional seating, chairs, tables, carpet, or other materials to decorate booths.  
• Arrive early/on-time for set up, as access to the loading dock may be busy. Exhibitors are responsible for ensuring their booth is set up during the specified setup time.

EXHIBITOR BOOTH INFORMATION

The exhibitor hall is divided between the Nacanicum Room and the Pacific Room.

• Booths in the Nacanicum Room are on carpet.
• Booths in the Pacific Room are on hard floor (no carpet).
• Check out the map below to see where your booth is located!

For exhibitors bringing larger items, pipe and drape will be installed and booths will be fully set up by 8:00 AM. Full sets include: 

• One 8' table
• Skirt and tablecloth
• Two chairs per 10x10 
• Every booth includes a power drop

EXHIBIT HALL MAP

POLICIES

CANCELLATION POLICY

Cancellations and requests for refunds must be submitted to ORPA in writing.

• 100% of exhibit fees, minus a 5% processing fee and  $125 administrative charge, may be refunded for cancellation notifications and refund requests made prior to 5:00 PM PDT July 31, 2026.
• 50% of exhibit fees, minus a 5% processing fee and $125 administrative charge, may be refunded for cancellation notifications and refund requests made between July 31 - August 24, 2026.
• No refunds will be issued for cancellation requests after 5:00 PM PDT August 24, 2026.

ADDITIONAL POLICIES

In addition to the policies specified here, all commercial entities and exhibitors are subject to the following policies:

• Commercial Entity Participation Policy
• ORPA Code of Conduct
• Community Agreements
• Speaker Participation Policy
• Refund Policy

Connect. Engage. Grow.

The ORPA Trade Show brings exhibitors together with a targeted audience of industry professionals and potential clients. It’s an opportunity to showcase your brand, products, and services while building relationships and connecting face-to-face with decision-makers from across Oregon.

From networking and sharing ideas to staying connected with industry trends, the ORPA Trade Show provides a valuable opportunity to build your presence within Oregon’s parks and recreation community.