Conference Overview

The 2027 NAfME Eastern Division Conference brings together music educators, directors, and administrators from across the Northeast corridor—from Washington, DC to Vermont. This three-day professional development conference serves one of the nation's most vibrant music education markets.

Conference Reach

• Expected Attendance: 1,000 educators and administrators
• Geographic Coverage: 12 states + Washington, DC & Europe
• School Districts Represented: 500 + districts
• Students Impacted: Nearly 1000 performing students from the Northeast coast of the country!

Exhibitor Booth Options:

• Single Booth (8x10): $1,000
• Double Booth (8x10): $1,200
• Four Booth Island (8x10): $1,600
• Six Booth Island (8x10): $2,000

Sponsorship Opportunities

Platinum Level - $10,000 (2 available)

Benefits:

• Premier extra-large booth location in high-traffic exhibition hall (up to 6 booth spaces)
• Prominent logo placement on all conference materials, signage, and website
• Sponsor-Created Ad on Social Media Platforms
• Sponsor recognition list in Conference App
• Recognition during general sessions and All-Eastern Concerts
• Opportunity to host a sponsored workshop or breakout session
• Company promotional materials included in attendee welcome bags
• Complimentary Exhibitor Badges for Conference Access (8)
• Logo and hyperlink on registration website (CVENT)
• One message added per day for conference APP (4)
• 5 Sponsored presenter sessions
• Full-page advertisement in All-Eastern Concert Program 

Gold Level - $5,000 (5 Available)

Benefits:

• Premium, double-size exhibition booth space (Up to 2 8x10 booths)
• Logo on conference website and select printed materials
• Recognition during general sessions
• 4 complimentary conference registrations
• Recognition and signage on-site at the conference
• Sponsor recognition list in Conference Program and App
• Sponsor-Created Ad on Social Media Platforms
• Complimentary Exhibitor Badges for Conference Access (6)
• 2 Sponsored Presenter sessions
• Half-page advertisement in All-Eastern Concert Program

Silver Level - $2,500 (10 Available)

Benefits:

• Standard exhibition booth space (8x10)
• Preferred location
• Quarter-page advertisement in conference program
• Logo on conference website
• 3 complimentary conference registrations
• Recognition and signage on-site at the conference
• Sponsor recognition list in Conference Program and App
• Sponsor-Created Ad on Social Media Platforms
• Complimentary Exhibitor Badges for Conference Access (4)
• Contribute one Swag bag item
• Sponsored presenter session

Bronze Level - $1,500 (20 Available)

Benefits:

• Exhibition booth (8x10)
• Additional adjacent booth units available (+$200)
• Listing in conference program
• Recognition on the conference website
• Complimentary Exhibitor Badges for Conference Access (2)
• Recognition and signage on-site at the conference
• Sponsor recognition list in Conference Program/App
• Sponsor-Created Ad on Social Media Platforms

Basic Exhibitor Options

Single Booth - $1,000

Benefits:

• Exhibition booth (8x10)
• Listing in conference program
• Recognition on the conference website
• 4 complimentary conference registration(s)
• Recognition and signage on-site at the conference
• Sponsor recognition list in Conference Program/App
• Sponsor-Created Ad on Social Media Platforms

Academic Partner Plus (Colleges/Universities) - $800

Benefits:

• Small exhibition booth or display table (8x10 booth)
• Participation in “College Fair” Event (Saturday)
• Listing in conference program
• Recognition on the conference website
• 2 complimentary conference registration(s)
• Recognition and signage on-site at the conference
• Sponsor recognition list in Conference Program/App
• Sponsor-Created Ad on Social Media Platforms

Academic Partner (Colleges/Universities) - $400

Benefits:

• Shared 8x10 booth space for College Fair
• Participation in “College Fair” Event (Saturday Only)

SWAG BAG

Exhibitors in the “Silver” Level or above are entitled to provide one item that will be placed in the conference “Swag Bag” that will be distributed to all conference registrants.

Customized Opportunities

We welcome conversations about customized sponsorship packages tailored to your specific marketing goals, product launches, or educational initiatives.

Please email Carolyn Bennett, RIMEA Executive Director, for information: executivedirector@rimea.org

Exhibit Space

Single booths are 8' x 10''.  All booths include:

• 8’ high pipe & drape back wall
• 3’ high pipe & drape side rails
• One 6’ Skirted Table
• Two Chairs
• One Wastebasket
• One Exhibitor ID sign
• Complementary Wi-fi
• Two Complementary Conference Registrations

Information for additional services will be sent after you complete and pay your registration: Decorating, furniture, power, material handling, etc.

Exhibit Hours

• Thursday, April 1, 2027, 1pm - 7pm
• Friday, April 2, 2027, 9am - 6pm
  • Exclusive exhibit hour, 1:30-2:30pm
• Saturday, April 3, 2027, 9am - 6pm
  • Exclusive exhibit hour, 12:45-1:45pm
  • Student and Family Outreach Day
    • Dedicated afternoon exhibit time for All-Eastern Ensemble Students
    • Special event for Tri-M students and parent advocates
    • Dedicated College Fair exhibits area with scheduled time for All-Eastern and Tri-M students to engage

Set Up Times

• Wednesday, 3/31/227 1:00 pm - 11:59 pm
• Thursday, 4/1/2027 8:00 am - 12:00 pm

Register by March 1, 2027

For questions or special requests, contact Carolyn Bennett, RIMEA executive director: executivedirector@rimea.org