By registering for and participating in any event hosted by the American Conference on Physician Health^TM (ACPH) or its affiliates (any “Event”), you, on your behalf and on behalf of any other third party acting on your behalf (collectively “you” or “Attendee”) hereby agree to these Terms and Conditions with the ACPH as follows:

1. CONSENT TO RECORD. By participating in the Event, Attendee agrees that its name, photograph, voice, biographical information, likeness, comments, persona, writings and/or personal property recordings, children (if applicable), testimonial, endorsement and any intellectual property rights on all elements contained in or resulting from participation in the Event (collectively the “Likeness”) shall be captured, displayed, and may be used in any and all media or forms by the ACPH or third parties without compensation or notice, including for promotional or advertising purposes.

The ACPH may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. The ACPH may also use social media to post real-time photos and videos to its social media feeds; and display select submissions from those feeds on monitors throughout the event venue. Attendees, speakers, sponsors and exhibitors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, speaker, sponsor, exhibitor, third party, or the ACPH. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an Attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the Attendee.

Attendee further grants the ACPH and third parties a royalty-free, perpetual, irrevocable license to reproduce, distribute, publicly perform, and publicly display the Likeness, including any associated intellectual property, such as images, text and materials included or depicted therein, in whole or in part, in any manner or medium now or hereafter known or devised, to prepare derivative works based upon the Likeness, and to grant sublicenses to third parties to exercise these licensed rights. Attendee understands and agrees this permission signifies that photographic or video recordings and Attendee may be electronically displayed, reproduced, recreated, recorded, performed, exhibited, distributed, copied, edited, changed, modified, added to, subtracted from, re-titled and adapted, and otherwise used and exploited without having to give any compensation or attribution to Attendee or any third party via the Internet, email or in other public educational settings without notice.

2. NO RECORDING. Attendee further agrees Attendee shall not use any audio or video recording technology (including devices with digital camera functionality, such as smartphones or tablets, and recording software, such as screen capture or similar software) during a presentation and not record or photograph any speakers or any presentation at the Event, unless expressly permitted by the ACPH. Attendee shall not make any part of the materials presented at the Event (any “Materials”) public or issue any press releases related to the Event without express prior written approval from the ACPH (“Public Statements”). Among any other remedies available to it, the ACPH expressly reserves its right to terminate Attendee’s participation in the Event immediately upon notification that any Public Statements have been distributed in violation of this provision, and obtain an injunction to enjoin any further dissemination of Public Statements in violation of this provision, in addition to any other remedies available to the ACPH.

3. PARTICIPATION. You agree to contribute Personal Data for the purpose of participating in the Event. You represent and warrant that the Personal Data you provide to the ACPH shall be accurate and complete. You agree to provide truthful and accurate registration information as requested by the ACPH, and to promptly inform the ACPH of any changes to your registration information.

4. VIEWS. The views expressed by any event attendee, speaker, exhibitor or sponsor are not necessarily those of the ACPH. All event attendees, speakers, exhibitors and sponsors are solely responsible for the content of any and all individual or corporation presentations, marketing collateral, advertising, and online content (collectively “Content”). The ACPH shall not be liable for any claims arising out of or related to the views and Content.

5. TECHNOLOGY USE. You acknowledge that your use of technology during the Event is not guaranteed. The ACPH and its vendors will use their best efforts to communicate with attendees regarding camera use in devices and computers, mobile app capabilities in iOS and Android, audio settings and headset use, and stylus use in the Event platform.

In no event shall the ACPH be held liable for interruptions to Internet access, power access, video camera access, or audio capabilities, nor of any similar interruptions to any virtual event platform for the duration of the posted Event website.

6. DRESS CODE. The dress code at Event is business casual. You are required to adhere to this dress code during Event including, but not limited to, live video chat.

7. CODE OF CONDUCT. The AMA’s Code of Conduct for AMA-sponsored meetings helps ensure a professional and ethical environment for all attendees. Everyone should feel welcome, safe and able to participate without fear of unwelcome conduct or harassment, including sexual harassment, in-person or through electronic communication (social media, texting, apps, etc.). The Code of Conduct also covers behavior during social events and gatherings held during the meeting, as well as interactions between members and AMA staff.

If you have any questions about the Code of Conduct, are aware of behavior that may have violated the Code, or would like to report an incident, you can submit information in the following ways:

• The Conduct Liaison assigned to the meeting: Lauren Robinson, Senior Assistant General Counsel at (312) 464-4698 or lauren.robinson@ama-assn.org
• The presiding officer for the AMA meeting you are attending
• The third-party hotline at 1-800-398-1496, or online, which can be submitted anonymously. Some users may see a "Your connection is not private" warning when clicking the online link. The site is safe to visit. If you encounter this message, you can click "Advanced" and then "Proceed to https://report.syntrio.com/ama” to continue.

Training materials regarding the Code of Conduct can be accessed below: Harassment in Professional Settings: Building Awareness to Support Prevention – Addressing Harassment at Meetings and Events

8. FIREARMS. Firearms, weapons (including weapon replicas), ammunition, dangerous or hazardous devices or substances, and illegal items are prohibited at ACPH Events. The ACPH participants acknowledge all bags are subject to search and metal wand screening.

9. INDEMNIFICATION. Attendee, on behalf of yourself, and your successor, heirs and/or assigns (collectively the “Indemnifying Party”) agrees, at its own expense, to indemnify, defend, and hold harmless the ACPH, its affiliates, officers, board, staff, representatives, agents, members, and employees (each the “Indemnified Party”) against any demands, actions, suits (including, but not limited to, suits arising from infringement of copyright, proprietary rights of claim of libel, obscenity or invasion of privacy that may arise out of any party of participation in the Event), damages, settlements, judgments, costs, liabilities, losses, claim, and expenses, including reasonable attorneys’ fees and costs, of whatever kind or nature (collectively “Claims”) incurred by any Indemnified Party, as a result of the Indemnifying Party’s willful misconduct, gross negligence, negligence, or any violation of any federal or state law, rule or regulation. The Terms and Conditions shall survive the termination of the Event.

10. VIOLATIONS. You acknowledge that any violation of these Terms and Conditions may result in the ACPH issuing you a verbal warning, removing you from the Event without refund, restricting you from attending future ACPH events.

11. PERSONAL DATA. By registering for the Event, you acknowledge and agree that the ACPH (and its authorized contractors) may use your personal data to process your Event registration and to provide you with information and other materials related to the Event.

If you would like the ACPH to share your personal data with Event sponsors, exhibitors and other vendors in order to notify you of their products and services.