Acceptance of policies and registration conditions
The following Creative Educators Network Registration Terms & Conditions (the “Terms & Conditions”) apply to all Creative Educators Network Events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.

Refund policy
To secure registration, all fees must be paid prior to invoice due dates. Event attendees may be unable to check in or attend any portion of the event without a payment in full. 

All cancellation requests must be done through the CVENT registration platform. If cancellation is received by January 2, 2027 a refund will be issued minus a $25 cancellation fee. All registrations not canceled by January 2, 2027 including (those who do not check in or show up to the event) will remain due and non refundable.

Any cancellation request received after January 2, 2027 (or after the event date has passed) due to an extenuating circumstance may be reviewed by the Creative Educators Network. Extenuating circumstances can be (but not limited to) death in the family, documented positive COVID-19 test etc. To submit a cancellation request for review please email it directly to info@creativeeducatorsnetwork.org.

Invoicing
Creative Educators Network does not typically accept PO's for payment.  If you need to pay via PO you can reach out to info@creativeeducatorsnetwork.org to discuss the processing requirements. 

All invoices must be paid prior to the event. Interest at the rate of 1.5% per month or the maximum percentage as may be allowed by law will be added to all invoices not paid within 30 days of the event.  If an attendee does not attend the event but has not canceled registrations, they will still be responsible for the full amount of the invoice.

Event conduct and safety
Creative Educators Network is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at Creative Educators Network-related events. Creative Educators Network has no tolerance for discrimination, harassment, or bullying in any form at Creative Educators Network-related events. Participants are expected to adhere to these principles and respect the rights of others. 

What To Do If You Witness or are Subjected to Unacceptable Behavior:  Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

Liability waiver & release
In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue Creative Educators Network or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of Creative Educators Network.  This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.

Credential/badge scanning during the event
Creative Educators Network event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations.  Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.

If during the event you attend a session or program hosted by an exhibitor other than Creative Educators Network, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-Creative Educators Network entity and Creative Educators Network takes no responsibility for how that company uses your personal information.

Usage of photographic and video material taken at AME Institute events
To comply with global data privacy laws, Creative Educators Network imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums).  An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
Creative Educators Network may hire professional service providers (photo/video/streaming/audio) to document and display the event experience.  Creative Educators Network may also use social media (e.g. Linkedin, Instagram, etc) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue.  Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or Creative Educators Network.  Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights.  In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.   

By attending the event, you acknowledge and agree as follows: (a) Creative Educators Network may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, Creative Educators Network disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Exhibitor Terms

The Creative Educators Network(CEN) hosts Events intended to support, strengthen, and advance Arts, Entertainment and Design education. Exhibitor participation is intended to align with this mission and provide value to attendees, educators, students, and partners.

Exhibitors must represent products, services, or organizations that are consistent with the mission and educational purpose of CEN. CEN reserves the right, in its reasonable discretion, to determine whether an Exhibitor’s offerings align with the goals, values, and intended outcomes of the Event.

To preserve the integrity of the Event, Exhibitors may not sell, promote, or display any product or service that directly competes with, undermines, or otherwise conflicts with CEN programs, initiatives, or organizational mission.

 If CEN determines that an Exhibitor’s offerings present a conflict of interest, CEN may require modifications or removal of the conflicting materials.

CEN reserves the right to deny, revoke, or remove Exhibitor participation at any time if, in CEN’s sole but reasonable judgment:

•  The Exhibitor’s conduct, materials, products, or services conflict with CEN's mission or programming; 
•  The Exhibitor engages in activities that are inappropriate, disruptive, unsafe, or inconsistent with the professional and educational nature of the Event; or 
•  The Exhibitor violates any part of these Terms. 

Such action may include removal of specific materials or full removal of the Exhibitor from the Event. CEN will make reasonable efforts to communicate concerns to the Exhibitor whenever possible.

If an Exhibitor is removed for reasons related to conflicts of interest, mission misalignment, or violation of these Terms, CEN may, at its discretion, issue a partial or full refund. Refund decisions will take into account the timing and circumstances of the removal.

Exhibitors must comply with all applicable laws, venue policies, and Event rules. Exhibitors are responsible for ensuring that all materials and representations are accurate, lawful, and respectful of intellectual property rights.

Exhibitors participate at their own risk. CEN is not responsible for loss, theft, or damage to Exhibitor property. Exhibitors agree to hold CEN harmless from claims related to Exhibitor activities, except to the extent caused by CEN’s negligence or misconduct.

General
Creative Educators Network reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors, and guests).

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of Creative Educators Network.  All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.