Term: This Agreement is effective upon signature and shall expire immediately following the final day of the event/item as described or until all responsibilities set out are fulfilled.

Payment: Exhibit booth space will not be processed nor will space assignment be made without full payment received by MDA.

Costs & Expenses: All costs, fees, and expenses not directly covered under these terms and conditions are the full responsibility of the Exhibitor.

Cancellation: Exhibitor is responsible for meeting all requirements and deadlines stipulated by MDA as well as full payment upon receipt of invoice.

Notification of an exhibitor’s decision to cancel their space must be sent via email to MDAconference2027@syneoshealth.com.

Any company that does not notify MDA of its cancellation by December 17, 2026, or does not occupy its space on-site, will forfeit 100% of its exhibit fee. 50% of booth fees will be retained by MDA if canceled before October 30, 2026 at 11:59 PM ET; 75% of booth fees will be retained by MDA if canceled between October 31 – December 17, 2026, before 11:59 PM ET.

No refunds will be issued after December 18, 2026.

All activities must be carried on in Exhibitor’s contracted exhibit space. Furthermore, product demonstrations, presentations, and entertainment located within an exhibitor's booth space may not cause obstruction of aisles.

Entertainment, marketing schemes, or activity outside of the assigned space for the purpose of generating traffic are prohibited. If Exhibitor engages in any conduct in violation of this Agreement and/or applicable laws, MDA reserves the right to cancel the Exhibitor’s space without further notice and without further obligation to refund monies previously paid and to re-sell or remove completely from the show floor.

It is expressly agreed by the Exhibitor that in the event Exhibitor fails to comply with any provisions contained in these rules and regulations concerning the use of exhibit space, MDA shall have the right to reassign the booth location or to take possession of said space and lease same, or any part thereof, to such parties and upon such terms and conditions as it may deem proper.

Space and Assignment: MDA reserves the right to make the final determination of all space assignments in the best interest of the event. No refunds shall be provided in the case of substitution, alteration or change to the space assignment.

Use of Space: No Exhibitor shall assign, sublet, or share the space allotted with another business or company unless approval has been obtained in writing from MDA. Exhibitors are not permitted to feature names or advertisements of non-exhibiting companies or agents in the exhibitor’s display. Exhibitors must show only services offered and/or goods manufactured or dealt by them in the regular course of business.

No company or organization not assigned exhibit space will be permitted to solicit business within the Exhibit Areas. Exhibitors shall care for and keep in good order all space occupied by them. Special cleaning and dusting of the booth, display, and equipment, and material will be the Exhibitor’s responsibility and shall be performed at the exhibitor’s expense. Exhibitors may not schedule private functions or events which conflict with the event. MDA reserves the right to request and enforce the cessation of any non-approved activity as it sees fit.

The use of objectionable amplifying or lighting equipment is not permitted. MDA reserves the right to have exhibitors remove any lighting (e.g., strobe lighting) that negatively affects other exhibitors or attendees.

MDA further reserves the right to reject Exhibitor’s application in future events. Further, MDA in its absolute discretion, shall have the right at any time to enter and inspect the area occupied by Exhibitor. Exhibitors and their representatives shall always conduct themselves in a professional manner and shall not disparage or defame fellow exhibiting companies, MDA, or the employees of organizations, or engage in other activities detrimental to the Event.

Facilities Rules: Exhibitor agrees to comply with all rules and regulations prescribed by the management of the exhibit facilities, meet the requirements of all local authorities, and obtain, at their own expense, any necessary permits, licenses, or equipment, should any be required for the individual displays or the particular exhibit of the Exhibitor. The exhibitor agrees that failure to conform to all facilities and city rules and regulations may result in the closure of its exhibit by MDA.

Americans with Disabilities Act: Exhibitors shall be responsible for making their exhibit as required by the Americans with Disabilities Act and shall hold MDA, its agents, and employees harmless from any consequences for failure to do so.

Music Licensing: Exhibitors agree to comply with existing regulations on music licensing and agree to indemnify and hold harmless MDA against any claims or expenses arising from non-compliance with these regulations.

Live/Video Streaming/Photography: Exhibitors and attendees are prohibited from videotaping, video streaming/wireless transmitting, or photographing other exhibitors’ booths, events, or activities during the event, without the express written permission of MDA. However, an exhibit booth may be photographed or videotaped with the permission of the legitimate occupants of that booth, but that permission shall only apply to that exhibitor’s booth. By submitting your exhibit contract, the exhibitor gives consent to MDA to use images of both your person(s) and/or your display. Booth personnel should immediately notify MDA if they believe their booth or another booth is being photographed/videotaped without permission. Television and/or video cameras (including webcams) are prohibited without prior written approval of MDA.

MDA Property: Exhibitor agrees that it shall not use MDA’s Property in a manner that states or implies that MDA endorses Exhibitor or Exhibitor’s products or services. The exhibitor is the sole owner of all rights, titles, and interests to all Exhibitor information, including Exhibitor logos, trademarks, trade names, and copyrighted information, unless otherwise provided. Exhibitor hereby grants to MDA a limited, non-exclusive license to use certain of Exhibitor’s intellectual property, including names, trademarks, and copyrights (collectively, “Exhibitor Property”), solely to identify Exhibitor as an/the Exhibitor of the event/item. Exhibitor represents and warrants that it has not previously disposed of any of the rights herein granted to MDA nor previously granted any rights adverse thereto or inconsistent therewith; that there are no rights outstanding which would diminish, encumber or impair the full enjoyment or exercise of the rights herein granted to MDA; and that the Exhibitor Property does not and will not violate or infringe upon any patent, copyright, literary, privacy, publicity, trademark, service mark, or any other personal or property right of any third party. Upon termination or expiration of this Agreement, all rights, and privileges for use of the Intellectual Property shall expire.

I am aware that Syneos Health will collect my personal data to manage my organization's exhibit booth reservation in connection with the 2027 MDA Clinical & Scientific Conference and my data will be shared with the exhibit hall general contractor and the Muscular Dystrophy Association.