We’ve answered the most common questions below to help you plan your Winter Family Physicians Weekend experience.

In-person registration closes at midnight on Sunday, November 29, 2026. Walk-in or onsite registration will not be permitted. Virtual registration will remain available after this date. 

The NCAFP reserves the right to close in-person registration at any time to comply with venue capacity and fire code regulations.

MOST POPULAR QUESTIONS

#1 Most Popular Question:
Where is the hotel reservation link?
After you register, your confirmation email will include the official link to book within the NCAFP room block. This link is not available on the conference website. If you don’t see your confirmation email, please check your spam or junk folder. Contact Kathryn Atkinson (Katkinson@ncafp.com) if you still cannot locate it. 

#2 Most Popular Question:
Can I book a room now and switch to the NCAFP rate later?
No. Reservations made outside of the NCAFP room block cannot be moved into the block or adjusted to the NCAFP rate. The rate confirmed at the time of booking will apply. To receive the NCAFP rate, reservations must be made using the official link provided after registration.

HOTEL RESERVATIONS

How do I make my hotel reservations?
You must be a registered conference attendee to book within the NCAFP room block. Your confirmation email will include links to reserve rooms at the Omni Grove Park Inn (host hotel) and overflow properties.

Do I have to stay at the Grove Park Inn or one of the overflow hotels to attend the conference?
No. You are welcome to stay wherever you prefer. However, the NCAFP room block offers the most convenient access to conference activities and discounted rates.

What happens if the Grove Park Inn sells out?
The NCAFP has secured over 80% of the Grove Park Inn’s sleeping rooms, and no additional rooms can be added. Overflow hotel options are available and included in your registration confirmation. We encourage early booking, as the Grove Park Inn fills quickly each year.

Is there a waiting list for the Grove Park Inn?
Yes. Rooms occasionally become available due to cancellations. A waiting list link is included in your confirmation email.

Is there complimentary shuttle service between the GPI and the overflow properties?
Yes. Complimentary shuttle service is provided between the Grove Park Inn and the Embassy Suites and DoubleTree for conference attendees. A daily schedule will be provided.

REGISTRATION & ATTENDANCE

If I am a member of another state chapter of the AAFP, can I register at the NCAFP | AAFP Member Rate? 
Yes. If you are a member of another state chapter of the American Academy of Family Physicians, you should register at the NCAFP | AAFP Member rate. 

Can I register onsite if I am attending in person?
No. All in-person attendees, vendors, guests, and spouses must be registered in advance. No onsite registration will be permitted.

Can I switch between in-person and virtual attendance?
Yes. Please contact Kathryn Atkinson as soon as possible. Changes may be subject to availability and deadlines.

How do I update my registration?
Please contact Kathryn Atkinson at Katkinson@ncafp.com or 919-214-9058 for assistance.

What is the cancellation policy?
Cancellation requests will be accepted through Sunday, November 29, 2026, and are subject to a $75 administrative fee. No refunds will be issued after this date.

CME & SESSIONS

Is there a virtual option?
Yes. General Session CME lectures are available virtually. Select workshops and social events may also be available.

Will session recordings be available?
Yes. Recorded sessions will be available to registered attendees for a limited time after the conference.

Will I receive CME credit for watching recordings?
No. This conference is approved for Live CME credit. Credit is awarded for live participation only—be sure to join each session at its scheduled time. Recordings are not eligible for CME credit.

How do I receive my Certificate of Attendance?
A PDF certificate will be emailed to attendees after the conference.

I am not an AAFP member. How do I claim CME credit?
Please check with your accrediting body in advance. You will need to self-report your credits. The NCAFP reports credits only to the AAFP.

Do I need to register for optional workshops / socials in advance?
Yes. Optional workshops and socials require advance selection during registration. General sessions do not require sign-up.

Why should I complete the Pre/Post Test and Third-Party Activity Evaluations?

• Your responses directly support future grant funding, which helps lower registration costs.
• Strong physician feedback shows impact—and keeps high-quality CME available and accessible.
•  These evaluations help shape future topics that better reflect real-world clinical needs.
• Your feedback is the evidence our partners rely on to show these sessions truly enhance clinical knowledge and patient outcomes.
• You’re not just helping us—you’re helping future learners and your fellow physicians.

CONFERENCE EXPERIENCE

Is there a mobile app?
Yes. The NCAFP Events App provides access to the agenda, speakers, presentations, exhibitor information, and updates. Download details will be included in your Know Before You Go email.

Is a printed syllabus available?
No. All materials will be available digitally via the app and email.

What is the dress code?
Business casual is recommended for sessions. Meeting rooms may be cool, so bringing a sweater or jacket is encouraged. For Saturday’s Presidential Gala, dress in your holiday best.

Can I bring a guest to meals or events?
Yes—except for sponsored events. All guests must be registered in advance, and walk-in registrations are not permitted.

Can children attend sessions?
We kindly ask that children not attend general sessions to maintain the learning environment.

Is childcare available?
No. Please contact the Grove Park Inn directly for local childcare options. GPI - 800-438-5800.

Are there activities for spouses or families?
Yes. Asheville offers a wide range of activities, and the Grove Park Inn features a spa, golf course, and other amenities.

Is there a space for nursing mothers?
Yes. Please check with NCAFP staff onsite for location details.

What accessibility accommodations are available? NCAFP is committed to providing an inclusive experience. If you require any accommodations, please contact Kathryn Atkinson at Katkinson@ncafp.com as soon as possible.

I recently received my Degree of Fellow from the AAFP. Will there be a convocation ceremony at this year's event?  Yes - the NCAFP will be in touch with you in September with details and information about participating in our Convocation Ceremony scheduled for Saturday, December 12, 2026 from 10:30 am to 10:45 am in the main lecture hall. You do not have to be a conference attendee to participate in the ceremony, but you must RSVP and Register. See this page for complete details.

I am a first-time in-person attendee. What should I know before I arrive?

• Download the NCAFP Events App to access the agenda and materials
• Check in at the registration desk upon arrival
• Plan your schedule in advance and arrive early for sessions
• Dress in layers—meeting rooms can be cool
• Take advantage of networking—this is a friendly, collegial group
• If you’re staying offsite, review the shuttle schedule in advance. 
• NCAFP staff are available throughout the weekend if you need assistance.

I am a first-time virtual attendee. What should I know before the sessions begin?

• Watch for your Know Before You Go email the week of the conference with access links and instructions
• Download the NCAFP Events App to view the agenda, access materials, and join sessions
• Log in a few minutes early for your first session to make sure your audio and video are working properly
• Review the schedule in advance and plan which sessions you’ll attend live to receive CME credit
• Join sessions at their scheduled time—CME credit is awarded for live participation only
• Use the chat or Q&A features to engage during sessions and connect with other attendees
• Recorded sessions will be available for a limited time after the conference, but are not eligible for CME credit.
• If you have any technical issues or questions, NCAFP staff will be available throughout the event to assist. See your Know Before You Go Email for the Help Desk number and email.

POLICIES

NCAFP CME Team's Policy on the Use of AI
NCAFP may use artificial intelligence tools to assist with summarizing approved learning objectives and developing select conference marketing images and materials. AI is not used to independently create or determine accredited educational content. All AI-assisted materials are reviewed and approved by qualified NCAFP staff and, as appropriate, program leadership to support accuracy, relevance, and educational integrity.

Can my organization host an event during the conference?
No. Exhibitors, sponsors, and affiliated organizations may not host or promote events that conflict with the NCAFP conference schedule. Contact NCAFP for approved opportunities.

Is there an official event policy?
Yes. All attendees agree to comply with NCAFP’s event policies and terms of registration. Violations may result in removal from the meeting. LINK TO POLICY HERE