Personal Information

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This form accepts payment via credit card only. Please write to partnerships@ic3movement.com to request an invoice.

Note: Please enter the exact first and last name you want us to mention on the name tag.

Note: Please provide the email address where you would like to receive important communications like registration confirmation email amongst others.
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Are you participating in an IC3 event for the first time?

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Are you an IC3 Alumni or current cohort member? 

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If yes, please select the program

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Are you interested in learning more about volunteer opportunities with IC3?

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Please select your expected arrival date:

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Terms and Conditions

Participant terms & Conditions

  1. The laws of the state of New Jersey shall govern the validity and interpretation of these Terms and Conditions (these “Terms”) without regard to conflicts of law principles.
  2. IC3 Regional Camp is managed by UnivAssist Inc. ("Organizer"). The Organizer reserves the right, without liability, in its sole discretion, to accept or refuse any application. References to the “event” mean the event as it will or may be held in physical or virtual format.
  3. Applicant will pay all fees, charges, and expenses for its application when due and on-demand. If the Organizer seeks any legal recourse or remedy to collect any amount due from the Applicant, all charges related to the collection of any unpaid amount (including the Organizer’s legal fees) will be the responsibility of the Applicant.
  4. Applicant will be invoiced for payment, unless paid by credit card, upon the Organizer’s receipt of the application. Applications are not subject to cancellation by the Applicant. The invoice will reflect the full cost of the registration fee, which is NON-REFUNDABLE and which will be due within 15 days of the application date or 60 days prior to the start of the event, whichever is earlier. Please be advised that neither expiration of payment due dates nor failure to pay the invoice will terminate the obligation to pay the registration fee pledged to the Organizer irrespective of participation in the event or any other circumstances.
  5. Organizer must receive the names of all participants planning on attending the event affiliated with the applicant. Applicant must submit the name of one person to be its representative at the event. Such representative shall be authorized to enter into such service contracts as may be necessary, and for which the Applicant shall be responsible. Applicant assumes all risk and responsibility for any person being in attendance affiliated with Applicant.
  6. Applicant authorizes the Organizer to share their contact information with the IC3 Training and Research Partner of the IC3 Regional Camp, for the purpose of providing information on training, research, membership, partnership, and speaking opportunities.
  7. All attendees shall abide by all rules, regulations, policies, procedures, and protocols whether imposed by the Organizer, legal authorities, or the venue or accommodation, as applicable, and each person must agree to, and pass, any and all health screenings, as applicable. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to Organizer.
  8. All attendees will abide by local and national laws and policies, as well as those imposed by the Organizer, the regional camp venue itself, and any other accommodation, health, and safety protocols.  
  9. It is the responsibility of the Applicant and each person attending the event to keep up to date and review legal requirements, regulatory guidelines, venue policies, and the IC3 website frequently for current policies, which are subject to change at any time up to and during the event. The Organizer reserves the right at any time, even during the event, in its sole discretion, to implement and enforce rules that are more stringent than any legal requirements or third-party policies, and all persons must adhere to all such rules.
  10. It is the responsibility of the Applicant and each person attending to immediately notify the Organizer of such person’s ailment, illness, or suspected exposure to the COVID-19 virus or other communicable disease.
  11. Organizer reserves the right, without liability, in its sole discretion, to make changes or postponements to the event including format, daily schedule, dates, cities, and technology used.
  12. If the Organizer determines in its sole discretion that for any reason it is not prudent or desirable to conduct the event, whether due to health or safety concerns for attendees, service providers, or the public, or otherwise, or if the Organizer is unable to conduct the event in its physical attendance format for any reason, including Force Majeure (defined in Section 14 below), Applicant will not be entitled to any refund but, instead, will be directed to participate in the virtual format of the event, if being conducted.
  13. If the Organizer is unable to conduct the event in its virtual format, in its sole discretion, due to health or safety concerns for attendees, service providers, or the public or due to any Force Majeure (defined in Section 14 below), Applicant will not be entitled to any refund but, instead, to the extent not expended for the originally scheduled event (whether its intended physical format or its virtual format), any or all amounts paid by Applicant shall be credited towards a rescheduled or future event.
  14. If any event is changed or rescheduled for any reason and notice is not feasible, Organizer will use reasonable commercial efforts, to the extent not prevented or hindered by Force Majeure or health or safety concerns, to schedule an alternative event. “Force Majeure” means any cause beyond the reasonable control of the Organizer, including failure of technical facilities; technological problems, error, interruption, or failure; Act of God; natural disaster; accident; fire; flood; inclement weather; labor dispute; riot or civil commotion; the act of public enemy; war; military action; public health crisis; disease; pandemic; virus; epidemic; national security; governmental, court, regulatory or administrative act or order; law, regulation or rule; act or threat of terrorism; national day of mourning; strikes; civil unrest; airport or other transportation closings or delays; travel warnings or advisories; emergency announcement or news bulletin; inability to obtain supplies; delays in transportation; or embargo.
  15. The Organizer will not be liable for the actions or omissions of independent suppliers or other third parties, including the Internet, Web services technology providers, and the event venue, and the Organizer makes no representation or warranty concerning the nature or quality of any services provided by such parties.
  16. Organizer reserves the right, without liability, in its sole discretion to deny entry to or to remove any person, including any sponsor, delegate, participant, or third party from the event.
  17. The Organizer will not provide any compensation, refund or credit, nor be liable for any fees, charges, or expenses paid or owed by Applicant to any third party, including for travel, accommodations, transportation, Internet service providers, or Web-based meeting providers (e.g. Facetime, Zoom, etc.).
  18. To the extent permitted by applicable law, the Organizer will not be liable if any person is exposed to COVID-19 or any other communicable disease or contracts COVID-19 or any other communicable disease, whether during any travel, stay, transportation, or attendance at the event or otherwise.
  19. Should any legal restrictions, regulatory guidelines, or venue policies change or otherwise limit the number of in-person attendees permitted at the venue for the event, the Organizer may not be able to accommodate all those who have registered for in-person attendance in a physical capacity. In this case, the Organizer will endeavor to accommodate the maximum number of in-person attendees taking into account applicable laws, guidelines, and venue policies as well as the Organizer’s own discretion with respect to health and safety concerns, not only due to COVID-19 but the Organizer may also consider fire, casualty, and other health and safety concerns. The exact admittance number shall be determined at the Organizer’s discretion. 
  20. The Organizer will market the event to endeavor to drive participation but makes no guarantee about sponsorship benefits, participation at the event, or the recognition of the event.
  21. The Organizer does not endorse the programs, products, or services of the participating individuals, institutions, or organizations.
  22. Applicants are not permitted to engage in promotional activities, or to solicit or advertise. Applicants will not share, publish, post, or disseminate any regional camp participant’s data or use any such data for mass mailings or any other purpose.
  23. In order to maintain a professional atmosphere, prevent copyright infringement, and maintain a code of ethics, the Organizer does not permit the videotaping, recording, or photography of any event proceedings, including sessions, discussions, keynote addresses, fairs, exhibits, workshops or receptions, without prior express written permission from the Organizer.
  24. The Organizer may choose to record with or without video, or photograph, the event or portions of the event. Applicant/ Participant waives the right to notice of any such recording or photography and waives the right to inspect or approve versions of such images or recordings used for publication or the written copy that may be used in connection with the images or the recordings. The Organizer is permitted, although not obligated, to include Applicant’s/ Participant’s name as a credit in connection with such images or recordings. The Organizer will not share personal data or other information with third parties without the attendee’s consent. Your contact details will be shared with the host institution to make necessary arrangements.
  25. As further condition and consideration of participation in the event and to promote the event and future events, Applicant/ Participant grants to the Organizer and its assigns, licensees, and successors the irrevocable royalty-free right to use Applicant’s/ Participant’s image, name, and voice in all forms and media, including photographs, video and other imaging or recording, and including for advertising, throughout the world in perpetuity.
  26. Applicant/ Participant assumes all responsibility for and will indemnify, defend, and hold harmless the Organizer and its affiliates, subsidiaries, directors, managers, officers, members, shareholders, partners, employees, agents, and insurers (“Organizer Indemnitees”) from any and all claims, demands, suits, expenses (including legal fees), and liability (“Liabilities”) for any damage, loss, harm or injury to any invitee, attendee, or applicant/ participant, or any property, of the Applicant/ Participant or any of its affiliates, subsidiaries, directors, managers, officers, members, shareholders, employees, trustees, or agents and also any Liabilities arising out of Applicant’s/ Participant’s application for, travel to, or participation in, the event, including the use of regional camp premises, as applicable.
  27. If any provision of these Terms or the application of any provision to either the Organizer or the Applicant/Participant is held by a court of competent jurisdiction to be invalid or contrary to any law, the remaining provisions of these Terms will remain in full force and effect and the invalid or unenforceable provision shall be modified to the minimum extent to render such provision valid and enforceable. The use of the word “or” means “and/or.” The terms “include,” “includes” or “including” are not exclusive and are inclusive, and mean include, includes or including, “without limitation.” These Terms will not be construed or interpreted to the disadvantage of the Organizer as the drafting party.
  28. These Terms and all attachments represent the entire agreement between the Applicant/Participant and the Organizer on the subject matter of the event and may not be altered unless mutually agreed upon in writing.