PRIVACY POLICY

The American Swimming Coaches Association (ASCA) recognizes the importance of protecting our users' privacy. To that end we have created the privacy statement and spam policy in order to demonstrate our commitment to privacy.  

Information on how site content can and cannot be used is also listed below.  What Information is Collected 

ASCA and its web hosting company, acting as ASCA's agent, collect and store technical information about your visit to our website. We use this information for statistical purposes to make our site more accessible to visitors and the information we collect is not provided to any other third party. Specifically, we may record: 

• The name of the domain from which you access the Internet.
• The Internet address of the website from which you linked directly to our site, if any.
• The type of web browsing software and operating system you are using to view our site.
• The date and time you access our site.
• The pages you visit on our site.
• The amount of time spent on the site.

Some parts of the ASCA website may use a cookie, which is a file placed on your computer hard drive, that allows the ASCA web server to log the pages you use in the ASCA site and to determine if you have visited the site before. The ASCA server uses this information to provide certain features during your visit to the website. You can set your browser to warn you when placement of a cookie is requested and decide whether or not to accept it. By rejecting a cookie, some of the features available on the site may not function properly. We do not use cookies to collect personal information (email address, etc.)  

Throughout the website there may be forms to request information, products and services. These forms typically ask for contact information (such as your phone, address or email address), financial information (such as your credit card numbers), and demographic information (for example, company product categories, areas of interest, location, etc.) Contact information from these forms is used to send the products, promotional materials or membership information that you request.  How Information Collected is Used

Demographic and profile data collected on our site may be added to a database maintained by ASCA. Links to Other Sites

The American Swim Coaches Association website contains links to other websites. ASCA is not responsible for the privacy practices of such websites. Inclusion of links to an outside website, whether in an advertisement or content area of ASCA's website, is not an endorsement of the website or a guarantee that the information it contains is accurate.  Comment Areas & Community Forums The American Swim Coaches Association website and ASCA Community forums allows for comments and posts for its users. Any information that is disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose personal or business information.  Security This site uses physical, electronic and managerial procedures to protect information collected online including firewalls to protect the loss, misuse and alteration of the information under our control. The use of these security measures is not a guarantee that information supplied over the Internet will not be intercepted.  Choice/Opt-Out or Corrections/Updates Users of our website have the opportunity to opt out of receiving communications from us and our partners. If you no longer wish to receive any future communications or need to change or modify information previously provided, please follow the instructions below:

ASCA members: Please log in to the website and click the update profile form. Choose my communication preferences or contact the ASCA Membership Department at membership@swimmingcoach.org or (954) 563-4930. 

Non-members: Contact the ASCA Membership Department at membership@swimmingcoach.org or (954) 563-4930. You may also click the unsubscribe link at the bottom of any email. 

**Note: Membership dues communications are a requirement of membership and, therefore, no opt-out option exists.**[SH1] 

E-communications 

ASCA sends frequent e-newsletters and e-notices of its upcoming meetings, webinars or other benefit programs. Because computer security is very strict — especially on school and university servers — communications are often sorted as junk. To make sure these emails land in your inbox, we recommend that you add membership@swimmingcoach.org to your contacts list or ask your IT office to whitelist the swimmingcoach.org domain.

Text Messaging

Effective: December 19, 2023   Consent To Receive Text Messages By opting in Your mobile device number via the Website you agree to receive text message campaigns from the Organization. Agreement to receive this information is not required to maintain membership with the Organization. To opt out, please respond STOP to the received text message or reach out to membership@swimmingcoach.org.  Text Message Information Message frequency varies. Message and Data Rates may apply.   Carriers are not liable for delayed or undelivered messages.    You must be 16+ to participate.   Receiving Text Messages Telephone Consumer Protection Act (TCPA) Compliance: TCPA protects the privacy rights of individuals by restricting the use of telephone equipment.    Section (b)(2)(F) of TCPA provides special allowances for:   “tax-exempt nonprofit organizations to send unsolicited advertisements* to their members** in furtherance of the association’s tax-exempt purpose”     *Text messages, emails and phone calls   ** Donors, supporters and constituents   Toll-free numbers: you may receive text from following toll-free number: [insert number here]. When you opt-in to the service via your member profile or by sending a “keyword” to the above number, we will send you a message to confirm your signup. Message and data rates may apply. Frequency will vary. Text "HELP" for help. Text "END" to cancel.  You can cancel this service at any time. Just text "END" to the number. After you send the message “END” to us, we will send you a reply message to confirm that you have been unsubscribed. After this, you will no longer receive messages from us. If you want to join again, just sign up as you did the first time and we will start sending messages to you again.  If at any time you forget what keywords are supported, just text “HELP” to the toll-free number. After you send the message "HELP" to us, we will respond with instructions on how to use our service as well as how to unsubscribe.  Carriers are not liable for delayed or undelivered messages.  For all questions about the services provided by this toll-free, please call us at 954-563-4930 or asca@swimmingcoach.org.     Mobile Number Disclosure  ASCA respects Your privacy. We will not share or use Your mobile number for any other purpose other than as set forth in Our Privacy Policy which is incorporated by reference in its entirety in these Mobile Terms.    Nonetheless, We reserve the right at all times to disclose any information as necessary to satisfy any law, regulation or governmental request, to avoid liability, or to protect Our rights or property. When You complete forms online or otherwise provide Us information in connection with Our Services, You agree to provide accurate, complete and true information. You agree not to use a false or misleading name or a name that You are not authorized to use. If We, in our sole discretion, believe that any such information is untrue, inaccurate or incomplete, We may refuse you access to our services and pursue any appropriate legal remedies.

Clinics

Exhibitors, partnering organizations or sponsors may be provided with emails of conference registrants before and after ASCA Clinics. No refunds are offered for clinics, only credits which may be used at a later date.

 Mailings

The ASCA may allow certain sponsors, partners or vendors to do a limited number of mailings or emails to our members to inform you of their products and services. 

 Member Directory

Among the most valuable benefits of ASCA membership is the ability to connect with a colleague in our sport. For that reason the ASCA maintains profile information and has a searchable, online directory of members. This tool is accessible to current ASCA members only. Members and/or vendors are prohibited from harvesting contact information from the ASCA Member Directory.

Change in Terms of Privacy 

ASCA reserves the right to alter its privacy policies. Any changes to the policy will be posted on this page.  This site is controlled and operated by ASCA from its offices within the United States. ASCA makes no representations that materials, information, or content available on or through this site are appropriate or available for use in other locations, and access to them from territories where such materials, information, or content are illegal is prohibited. Those who choose to access this site from other locations do so on their own volition and are responsible for compliance with applicable local laws. Site Content

You may access, download and print materials on this website for your personal and non-commercial use. You may not modify, copy, distribute, transmit, display, perform, reproduce, publish, license, create derivative works from, transfer, or sell any information, software, products or services obtained from this website without first obtaining written consent from ASCA. Furthermore, you may not use the materials found on this website on any other websites or in a networked environment without first obtaining written consent from ASCA.  All materials on this site (as well as the organization and layout of the site) are owned and copyrighted by the American Swimming Coaches Association. All rights reserved. No reproduction, distribution, or transmission of the copyrighted materials at this site is permitted without the written permission of the ASCA.  Spam Policy

All email and electronic communications with members should adhere to the following principles:

1. You should have a prior relationship with the person receiving your email. (Someone giving you their business card is acceptable in this regard-it implies permission to get in contact. Similarly if someone has sent you an email.) 
2. A valid "from" and "reply to" address must be included with each message. 
3. If you have a subscription list, you should send a confirmation email that the person wishes to be on the list. 
4. There should always be a quick way to unsubscribe from any mail list. 
5. Any request to cease mailing from an individual or organization should be quickly honored. 
6. A complaint involving a breach of this policy may be referred to the ASCA board of directors for their consideration. Should they find a breach occurred, remedies may be required. Sanctions may also be imposed such as suspending or terminating the coach's membership, clinic credential, ability to exhibit or advertise with the ASCA.
7. International members may be asked periodically to confirm their opt in status. 

Questions? Suggestions? Issues?

If you have any questions about this privacy statement, the practices of this site, or your dealings with this website, please contact the following:  

American Swim Coaches Association Phone: (954) 563-4930 Email: membership@swimmngcoach.org Office Address: 1 Hall of Fame Drive Ft. Lauderdale, FL 33312