Terms and Conditions
These terms and condition govern Your registration for and participation in 2026 AASHTO Annual Meeting and Expo (the “Meeting”) and are an agreement between AASHTO and You. You represent to us that You are authorized to enter into these terms. To register for the Meeting, You must complete the Meeting registration process. Sharing Your registration with another person(s) is a violation of these terms. Information/Lead Retrieval By registering You agree to grant AASHTO permission to publish and share Your name and contact information on the 2026 AASHTO Annual Meeting and Expo mobile app. AASHTO may also collect and share Your information with our third-party registration platform vendor. By registering, You also consent to receiving reminder emails, important meeting updates and other email communications related to this meeting and other AASHTO sponsored meetings. Photography and Recordings Registration and attendance at the Meeting constitutes agreement by You to AASHTO’s use and distribution (both now and in the future) of Your image or voice, photos, video and/or audio recordings of such meetings without compensation or approval rights. All photos, images, and recordings are the property of AASHTO. Views Cancellation Policy After you register for the Meeting, if you are unable to attend, cancellation requests incur a processing fee of $275. All requests for Meeting cancellations must be process via CVENT by logging into the registered individual's registration record by visiting the event homepage. Select 'Modify my registration,' enter your/register's individual email and confirmation number, click 'Cancel Registration', and complete the cancelation form. Cancellation notifications may also be emailed to meetings_inquiry@aashto.org. Please include the name of the registrant and the name of the conference. Substitution Policy Substitutions within your agency/company are welcomed. To process a substitution, log into the registered individual's registration record by visiting the event homepage. Select 'Modify my registration,' enter your/register's individual email and confirmation number, click 'Transfer Registration,' and enter the new registrant's details. Then select 'Modify' to update the registration information such as dietary needs and session registrations. Statement of Liability AASHTO reserves the right to cancel the meeting without liability. AASHTO shall not be liable for any delays or failure in performance or interruption of services resulting directly or indirectly from any cause or circumstance beyond the reasonable control of AASHTO including but not limited to, acts of God, war, terrorism or threats of terrorism, civil disorder, failure of transportation, weather, accidents, fires, floods, internet and electrical failures, strikes, labor disputes, postal delays, explosions, and government orders or regulations. Meeting Cancellation AASHTO reserves the right to cancel a meeting due to low registration or other circumstances which make the meeting non-viable. In the event that AASHTO cancels the meeting, a full meeting refund will be provided, however any personal expenses such as transportation or airfare are at the sole discretion of the registrant. Registering to attend this Meeting acknowledges acceptance of these registration Terms and Conditions.
The views expressed by meeting attendees, speakers, exhibitors or sponsors are not necessarily those of AASHTO. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of any and all individual or company presentations, marketing collateral, advertising and online web content.
If registration fees are unpaid and cancellation occurs 30 days prior from the start of the meeting, the full cancellation fees apply. Refunds are issued via the original payment method. If You cancel your registration after the cancellation date, no refunds or credit will be granted. This includes no-shows, early departure, late arrival, or unattended meetings. Please note: Non-advance payment of registration fees does not void the cancelation policy. The full balance of all registrations are still due in full, regardless of attendance. If You did not submit a written cancellation request by the cancellation date and the meeting has already commenced, You will not be eligible for a credit, cancellation or refund. Consider sending a substitute from your organization to avoid cancellation fees. Refunds are not available for ticketed events (Host State Night Event, Receptions, etc.). AASHTO makes financial obligations based on the number of tickets sold for special events, special tracks or training seminars, we cannot refund tickets unless the event is cancelled. Badge sharing or splitting is prohibited.