GPCME 2026 will attract a wide range of general practitioners and nurses, with a total attendance expected of around 1,000-1,200 GPs, RNs and Practice Managers.
The Exhibition is a major part of the conference and will provide delegates with a wide update in one location.
The meeting is structured to allow and encourage delegates to mix with industry during all catering sessions. The trade display areas host all catering functions.
Industry space will be allocated as exhibitors are confirmed.
Further information on these areas below:
Exhibition Categories
Exhibition Layout
Exhibition/Sponsorship Options
Sponsorship Only Options
Exhibition/Sponsorship Application
Cancellation
Catering
Internet Access
Insurance
Security
Conference Proceedings Ads
Display/Stand Equipment details
Energy Events Centre Storage/Delivery details
- Delivery Label
- Packout Label
Map
Timetable
Exhibition Layout - Rotorua Energy Events Centre
1 Queens Drive, Government Gardens, Rotorua.
The Energy Events Centre is a few minutes walk from its sister facility, the Rotorua Convention Centre, and from major hotels, cafes and restaurants.
If you attended in 2025, you have first preference on the same stand space allocated in 2026 (unless requested by Platinum or Gold Sponsor).
All spaces are allocated by 28 Feb 2026, with preference to Platinum and Gold Sponsors.
SPONSORSHIP OPTIONS
Platinum Sponsorship $23,000 +GST
(limited to two companies)
Gold Sponsorship $14,950 +GST
Includes:
- Six stand space (9m x 4.8m),
- 10 complimentary rep registrations
- 2 page (or DPS) colour ads in the conference proceedings (with placement preference),
- Satchel insert
- Prize giving slot on Sun 14 June if awarding a conference prize
- Acknowledgement as the Platinum sponsor(s) for the meeting on:
- website
- delegate newsletters
- conference registration brochure
- onsite conference signage
Includes:
- triple stand space (9m x 2.4m),
- 4 complimentary company representative registrations,
- 1 page colour ad in Conference Proceedings,
- Satchel insert
- Logo recognition in on-site signage:
- External Welcome Sign
- Registration Desk
- Plenary Discussion Table
- Plenary Room Brag Wall
- Logo recognition on Registration Brochure and Proceedings Booklet
EXHIBITION SPACE
Quad Stand Space (6m x 4.8m) $13,950 +GST
Triple Stand Space (9m x 2.4m) $10,950 +GST
Double Stand Space (6m x 2.4m) $6,950 +GST
Single Stand Space (3m x 2.4m) $3,950 +GST
Single Table Space (3m x 1.2m) $2,950 +GST
Notes and participation inclusions:
- Price includes partitioning/panels, lights and power
- Trestle table (2m x 0.6m) and chairs can be arranged for space on request
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
- Complimentary company representative registration x 1 per stand. Additional exhibition passes are $300+GST
- Inclusion in Digital Passport Competition
- Logo, Contact Details and Profile on Conference App
- Ad inclusion in onsite proceedings book
EXHIBITION REGISTRATION
Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:
* Name Badge
* List of participants
* Conference Programme
* Morning and Afternoon Teas
* Lunches
All other booth personnel must register at a fee of $300 +GST.
Tickets to social functions can also be purchased by exhibitors; these will be listed on the conference registration form.
OTHER SPONSORSHIP OPTIONS
Satchel Sponsor $7,500+GST Includes;
- Logo acknowledgement on conference satchels
- Acknowledgement on registration brochure, website and proceedings as Satchel Sponsor
- List of delegates attending with contact details from those who have given permission
- Full page ad in conference proceedings if not already an exhibitor
Satchel Insert $500+GST
- A4 or smaller insert into conference satchel
- List of delegates attending with contact details from those who have given permission
Name Tag Sponsor $2,500+GST
Includes:
- Logo acknowledgement on name labels (must be worn by all attendees)
Lanyard Sponsor $1,500+GST Plus cost of production. Includes;
- Supply 1,100 lanyards with sewn C-Hook at each end (double ends to connect to name tags)
- All medical attendees will be handed the sponsored lanyards.
- Exhibitors will be supplied with a blue GPCME lanyard.
Welcome Function $4,000+GST on the Friday. Includes;
- Naming rights to the Welcome Function
- Acknowledgement and introduction at the Welcome Function
- Opportunity to address the participants at the function
- List of attendees at Welcome Function, and addresses from those with permission
- 1⁄2 page ad in conference proceedings if not an exhibitor
Internet Station $2,250+GST Includes;
- 4 laptops linked to an internet hub
- Internet connection and cabling
- Black and white laser printer
- Includes signage acknowledging sponsorship of the internet station
- Full page ad in conference proceedings if not an exhibitor
App Sponsor $5,000+GST Includes;
- Company logo/message each time a delegate begins the application on their smartphone
- Acknowledged as the smartphone sponsor throughout the application
- Opportunity to include a specific reminder (x3) during the conference, pushed to all smartphone users who have downloaded the application.
Meeting Lounge Sponsor $5,950+GST Includes;
- A dedicated area will be allocated in the main entrance hall. Basic furniture will be provided; however, sponsors are encouraged to personalise the space with their own branding and furnishings (additional items at the sponsor’s expense and subject to approval by the organising committee).
Registration Brochure $2,500+GST
- Full page ad in Registration Brochure distributed as an A4 insert into the Feb and April editions of NZ Doctor.
Pocket Programme $2,250+GST
This information will include conference programme, map of Rotorua, opening times for displays and exhibits, hotel check-in and check-out times, details of local restaurants and useful contact phone numbers
Coffee Cart Sponsorship $4,500+GST Includes;
- Company Signage on Coffee Cart
- Acknowledged as Coffee Cart sponsor on Floor Plan
- Acknowledgement on conference communication to delegates to "Get your daily dose from the Company Coffee Cart"
- List of attendees and addresses from those with permission
- 3 coffee carts available
EXHIBITION & SPONSORSHIP APPLICATION
Applications for exhibition/sponsorship participation can be made on the attached form.
Upon receipt a GST invoice/receipt will be forwarded confirming your participation.
If you attended in 2025, you have first preference on the same stand space allocated in 2026 (unless requested by Platinum or Gold Sponsor).
All spaces are allocated by 28 Feb 2026, with preference to Platinum and Gold Sponsors.
The organisers reserve the right to change the floor plan to ensure exhibitors receive the best exposure possible with delegates and catering stations to encourage foot traffic in all areas.
Notes and participation inclusions:
- Price inlcues partitioning/panels, lights and power
- All single stand spaces are 3m x 2.4m. Table spaces are 3m x 1.2m
- Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
CANCELLATION
Cancellations received in writing prior to 31 March 2026 will be refunded all monies paid less an administration fee of $500+GST. After this date no refunds will be made.The organisers reserve the right to cancel the exhibition due to events or circumstances beyond their control. All monies received will be refunded in full in this situation.
CATERING
All catering and functions will be held amongst the trade/exhibition display areas. The organisers will work with the catering company to ensure all positions receive the best possible exposure with delegates.
All exhibitors will be catered for 30min prior to the scheduled catering breaks.
INTERNET ACCESS
Internet connections (broadband) are available to your stand space at the Rotorua Energy Events Centre. Cost is payable prior to the meeting; $200+GST
INSURANCE
It is the responsibility of each sponsor to ensure that their stand and goods on display are adequately insured for theft and damage.
SECURITY
General site and access security will be provided for all exhibition by the Rotorua Energy Events Centre staff. Security of your exhibition site during the day is individual responsibility.
CONFERENCE PROCEEDINGS ADVERTS
As an exhibitor/sponsor you are entitled to an advert insert in the Conference Proceedings.
Sizes are as following:
- Single Space (Stand/Table) - 1/4 Page: (Width) 85mm x 128.5mm (Height)
- Double Space - 1/2 Page: (Width) 180mm x 128.5mm (Height)
- Triple Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
- Quad Space - 1 x Full Page: (Width) 180mm x 267mm (Height)
- Gold Sponsor - 1 x Full Page: (Width) 180mm x 267mm (Height)
- Platinum Sponsor - 2 x Pages: (Width) 180mm x 267mm (Height)
Colour: Full Colour
Artwork: High resolution PDF preferred.
Artwork created by any of the following applications are accepted as well as any other program that produces the same type file formats:
Adobe Illustrator, Pagemaker, Freehand, Photoshop.
Material Deadline: 5pm Friday 01 May 2026
Deliver to:Email: leon@conferencematters.co.nz
REGISTRATION & ACCOMMODATION
All attending company representatives must be registered for the meeting, including complimentary registrations. The registration form will be available in February 2026 with an option to register online.
Each exhibitor will receive one free exhibition registration per trade stand purchased.
This includes:
- Name Badge
- List of participants
- Conference Programme
- Morning and Afternoon Teas
- Lunches
All other booth personnel must register at a fee of $300 +GST.
Tickets to social functions can also be purchased by exhibitors - these will be listed on the conference registration form.
Group discounted rates have been negotiated with Millennium Hotel, Pullman, Sudima Hotel and Princes Gate Hotel. You must book your accommodation through Conference Matters on the registration form to receive the discounted rate.
PRIZES & COMPETITIONS
We will list any prizes, competitions or giveaways you are offering from your stand. We include these details in the conference proceedings and on the main information board to give delegates a heads up on what is happening around the exhibition area. This will also help as a conversation starter and may reduce the need for repetition re introducing the prize/competition when delegates arrive at your stand.
We can notify winners of your competition onsite, prior to the final catering session on Sun 14 June, and encourage them to visit your stand to collect their prize prior to leaving the conference. We can only do this for exhibitors who advise us what competition they are running.
You will need to advise the winner of your competition to us at the conference registration desk by 5pm on Sat 13 June.
Deadline for receiving your prize/competition details is Fri 01 May 2026.
DELEGATE FLOW COMPETITION
To encourage delegate flow in all areas we are running a "Digital Passport" via the Whova app.
Attendees can access the Passport Contest through the home page of the app. From here, they will be able to collect stamps by visiting your booth and getting their QR Code scanned.
Please ensure you have at least one person on the stand who has downloaded the app to scan attendees who want to enter the competition.
Delegates will need to obtain a "stamp" from all exhibitors to enter the draw for a $2,000 travel voucher.
STAND EQUIPMENT
If you require any stand equipment, including panels, lighting etc.
please contact:
James Mollison & John Culpit
BOP Event Hire
Mob: 0272 755 265
Fax 07 345 4341
Email: james@bopeventhire.co.nz
Web: www.bopeventhire.co.nz
Notes and participation inclusions:
- Price includes partitioning/panels, lights and power
- All single stand spaces are 3m x 2.4m. Table spaces are 3m x 1.2m
- Trestle table (2.4m x 1.2m) and chairs can be arranged for space on request.
- Includes a list of the conference participants, with contact details of those who have given permission for name publication
- Acknowledgement on registration, website and proceedings of company participation
EXHIBITION SET-UP & TAKE-DOWN
Set-up - From 12pm on Thursday 11 June in the Unison Arena.
Access is until 8pm unless later access is requested.
The Conference Begins at 8:00am on Friday 12 June, with delegates arriving from 7:30am and browsing the exhibition area. Exhibitors are recommended to be present from 7:30am.
Exhibition Times as follows:
Thu 11 June
Exhibitor Setup 12:00pm - 8:00pm
Fri 12 June
Registration 7:00am
Plenary Breakfast 7:00am - 7:55am
- Morning Tea 10:30am - 11:00am
- Lunch 1:00pm - 2:00pm
- Afternoon Tea 4:00pm - 4:30pm
Sat 13 June
Registration 7:00am
Plenary Breakfast 7:15am - 8:10am
- Morning Tea 10:30am - 11:00am
- Lunch 1:00pm - 2:00pm
- Afternoon Tea 4:00pm - 4:30pm
Sun 14 June
Plenary Breakfast 7:30am - 8:25am
- Morning Tea 10:30am - 11:00am
Take-down - Industry can packout after final catering session at 11am.
STORAGE
Send equipment/brochures to the Events Centre to arrive no earlier than Mon 08 June 2026 as follows:
To: Rotorua GPCME 2026
Company Name, Stand Position
Box 1 of X
Rotorua Energy Events Centre
1 Queens Drive,
Government Gardens
Rotorua 3010
NEW ZEALAND
Ph 07 349 5141
Delivery Label
Please use the delivery label below to ensure your material is kept together. If properly addressed, your material will be placed in your stand space, prior to your arrival for pack-in at 12pm on Thurs 11 June 2026.
Click to download printable Delivery Label
Packout Label
All equipment/brochures must be picked up by 5pm Monday 15 June 2026. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately. Please use the label below to ensure your material is not misplaced.
TIMETABLE
Mon 26 Jan Registration Opens
Fri 03 Apr Early Bird Discount ends (delegates only)
Fri 01 May Conference Proceedings Ad Deadline
Fri 01 May Prize/Competition Details
Fri 15 May Late Registration Fee applies (delegates only)
Thu 11 June
Optional Workshops (delegates only) 8:30am - 6:30pm
Exhibitor Setup 12:00pm - 8:00pm
Fri 12 June
Registration: 7:00am
Plenary Breakfasts: 7:00am - 7:55am
Conference: 8:00am - 6:30pm
Practice Managers Programme; 8:00am - 6:30pm
Welcome Function: 6:30pm - 7:30pm
Sat 13 June
Plenary Breakfasts: 7:15am - 8:10am
Conference: 8:15am - 6:30pm
Practice Nurses Programme: 8:00am - 6:00pm
Prize winners (notify registration desk) by 5pm
Sun 14 June
Plenary Breakfasts: 7:30am - 8:25am
Conference*: 8:30am - 1:00pm
*Industry can packout after final catering session at 11:00am.
Mon 09 June
Courier pickups: 5:00pm
All equipment/brochures must be picked up by 5pm Monday 15 June 2026. Any material still uncollected by this date will be deemed unwanted and disposed of appropriately.